NYP Asset Validation Case Study

NewYork-Presbyterian

Asset Validation Project 

A Case Study

THE PROJECT

In the spring of 2021, CME contracted with NewYork-Presbyterian for a complex and multiphase project to inventory equipment assets in 9 facilities, identify discrepancies in the initial asset list, locate missing assets and standardize asset management across all facilities.

THE RESULT

CME Corp’s Service Solutions Biomedical Techs, working closely with NewYork-Presbyterian IT, Finance, and Biomedical teams, successfully provided an accurate inventory of over 100,000 devices, added asset condition values, normalized data, and attached new Radio Frequency Identification Tags (RFID) to every asset, over an 18-month period.

THE CHALLENGES

Multiple Locations

NewYork-Presbyterian (NYP) has nine primary facilities, all managed by different  biomedical teams.

Logistics

All items had to be located, inspected, RFID tagged and data points collected.

Scheduling

The work schedule needed to maximize time spent on campus while limiting disruption

of NYP healthcare workers and their work flow.

THE SOLUTION

Collaboration

CME collaborated with all parties involved. NYP provided CME with an initial asset list and CME meticulously worked through the list finding and resolving approximately 30,000 discrepancies during the project.

Communication

CME submitted daily reports of all data collected including Manufacturer, Existing/New Control Numbers, Model/Serial Number, Condition, Location, Inspection Status. Daily communiction allowed NYP full oversight of the process.

Flexibility

CME demonstrated the utmost flexibility. Since each department was accessible at different times of day, CME started their and ended their day around the departement hours.  In same cases that meant starting at 4 am and ending at 1 pm.